I have faced lot of issues while configuring this one!
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Ready to configure Outlook for Gmail POP3 access?
This page includes step-by-step instructions for creating a Gmail Outlook connection (Outlook 2003 > 2007) using the POP3 mail protocol.
One of the really nice things about Outlook 2007 is the way it can automatically configure email accounts at many of the major services.
Gmail is one of those services.
Compare the instructions for automatically configuring a Gmail account in Outlook 2007 to those further down the page for earlier versions. Nine steps instead of 19. That's a major reduction in the work required to configure Outlook with Gmail.
Configuring Outlook 2007 for Gmail POP3 Access
If you are using Outlook 2007, follow these steps to configure Outlook for Gmail POP3 account use:
1. In the Outlook main menu, click Tools, then Account Settings. This opens the Account Settings dialog box.
2. Click New to launch the Add New E-mail Account wizard.
3. On the Choose E-mail Service screen, select Microsoft Exchange, POP3, IMAP, or HTTP, then click Next.
Enter your Gmail account information here for Outlook 2007.
4. On the Auto Account Setup screen, enter your name (as you want it to appear in the From field of messages) into the Your Name field.
5. Enter your full Gmail email address, which is your username followed by "@gmail.com", in the E-mail Address field.
6. Enter your Gmail password in the Password field.
7. Enter your Gmail password again in the Retype Password field, then click Next.
8. Outlook connects to the Gmail servers, and assuming you entered your account information correctly, after a moment it displays the Congratulations! screen.
9. Click Finish. Your Gmail account is configured.
That's the last step in the procedure to configure Outlook for Gmail. Now you can use the CTRL-1 keyboard shortcut to go to the Mail view.
Next press F9 to send and receive all mail. This downloads messages from Gmail. Seeing them in the Inbox will show that you were able to successfully configure Gmail as an Outlook email account.
Configuring Outlook 2003 or XP for Gmail POP3 Access
If you are not using Outlook 2007, follow these steps to configure Gmail and Outlook account use:
1. In the Outlook main menu, click Tools, then E-mail Accounts. This launches the E-mail Accounts wizard.
2. Select Add a new e-mail account, then click Next.
3. Select POP3, then click Next.
Enter your Gmail account information here for Outlook 2003.
4. Enter your name (as you want it to appear in the From field of messages) into the Your Name field.
5. Enter your full Gmail email address, which is your username followed by "@gmail.com", in the E-mail Address field.
6. Enter your Gmail username in the User Name field.
7. Enter your Gmail password in the Password field.
8. Enter "pop.gmail.com" in the Incoming mail server (POP3) field.
9. Enter "smtp.gmail.com" in the Outgoing mail server (SMTP) field.
10. Click More Settings to open the Internet E-mail Settings dialog box.
11. Click the Outgoing Server tab.
12. Set the My outgoing server requires authentication check box.
13. Select Use same settings as my incoming mail server.
14. Click the Advanced tab.
15. Under Incoming server (POP3), set the This server requires an encrypted connection (SSL) check box.
16. Under Outgoing server (SMTP), set the This server requires an encrypted connection (SSL) check box.
17. Change the number in the Outgoing server (SMTP) field to 465, then click OK.
18. Click Test Account Settings. After a moment you should see a message that says all tests were completed successfully. If not, go back to the start of this procedure and check your work.
19. Once you see the success message, click Next then Finish.
That's the last step in the procedure to configure Outlook for Gmail. Now you can use the CTRL-1 keyboard shortcut to go to the Mail view.
Next press F9 to send and receive all mail. This downloads messages from Gmail. Seeing them in the Inbox will show that you were able to successfully configure Gmail as an Outlook email account.
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