Configuring Outlook 2007 for IMAP Access to Gmail

Assuming you have IMAP enabled for your Gmail account, follow these steps to configure Outlook for IMAP access:

1. In the main Outlook menu, click Tools then Account Settings. This opens the Account Settings dialog box.

2. On the E-mail tabbed page, click New. This launches the Add New E-mail Account wizard.

3. On the Choose E-mail Service screen, select Microsoft Exchange, POP3, IMAP, and HTTP, then click Next. The Auto Account Setup screen appears.

4. On the Auto Account Setup screen, set the Manually configure server settings or additional server types checkbox, then click Next. A different Choose E-mail Service screen appears.

5. Select Internet E-mail, then click Next. The Add New E-mail Account screen appears.

1. Enter your name and your full Gmail e-mail address, including the '@gmail.com.'
2. For Account Type, select IMAP.
3. In the Incoming mail server field, enter imap.gmail.com, and in the Outgoing mail server field, enter smtp.gmail.com.
4. In the Logon Information section, enter your Gmail user name and password.
5. Set the Remember password checkbox so Outlook can work with your Gmail account without requiring you to enter your logon information constantly.
6. Click the More Settings button. This opens the Internet E-mail Settings dialog box.
7. On the Advanced tabbed page, set the Incoming server (IMAP) to 993.

13. For the Use the following type of encrypted connection, select SSL.
14. Set the Outgoing server (SMTP) to 587.
15. For the Use the following type of encrypted connection, select TLS.
16. Click OK to close the Internet E-mail Settings dialog box.
17. Click Next, then Finish, then Close to complete the process.

Once you complete all the steps successfully, Outlook connects to your Gmail account and downloads messages. You will find a new set of folders that corresponds to your Gmail account in the Navigation pane.

Configuring Outlook 2003 or XP for Gmail IMAP Access

If you are not using Outlook 2007, follow these steps to configure Outlook for IMAP access to your Gmail account:

1. In the Outlook main menu, click Tools, then E-mail Accounts. This launches the E-mail Accounts wizard.
2. Select Add a new e-mail account, then click Next.
3. Select IMAP, then click Next.
4. Enter your name and your full Gmail e-mail address, including the '@gmail.com.'
5. For Account Type, select IMAP.
6. In the Incoming mail server field, enter imap.gmail.com, and in the Outgoing mail server field, enter smtp.gmail.com.
7. In the Logon Information section, enter your Gmail user name and password.
8. Set the Remember password checkbox so Outlook can work with your Gmail account without requiring you to enter your logon information constantly.
9. Click the More Settings button. This opens the Internet E-mail Settings dialog box.
10. On the Advanced tabbed page, set the Incoming server (IMAP) to 993.
11. For the Use the following type of encrypted connection, select SSL.
12. Set the Outgoing server (SMTP) to 587.
13. For the Use the following type of encrypted connection, select TLS.
14. Click OK to close the Internet E-mail Settings dialog box.
15. Click Next, then Finish, then Close to complete the process.

Once you complete all the steps successfully, Outlook connects to your Gmail account and downloads messages. You will find a new set of folders that corresponds to your Gmail account in the Navigation pane. 

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Configure Outlook for Gmail POP3 Access

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Ready to configure Outlook for Gmail POP3 access?

This page includes step-by-step instructions for creating a Gmail Outlook connection (Outlook 2003 > 2007) using the POP3 mail protocol.

One of the really nice things about Outlook 2007 is the way it can automatically configure email accounts at many of the major services. 

Gmail is one of those services.

Compare the instructions for automatically configuring a Gmail account in Outlook 2007 to those further down the page for earlier versions. Nine steps instead of 19. That's a major reduction in the work required to configure Outlook with Gmail.

Configuring Outlook 2007 for Gmail POP3 Access

If you are using Outlook 2007, follow these steps to configure Outlook for Gmail POP3 account use:

1. In the Outlook main menu, click Tools, then Account Settings. This opens the Account Settings dialog box.

2. Click New to launch the Add New E-mail Account wizard.

3. On the Choose E-mail Service screen, select Microsoft Exchange, POP3, IMAP, or HTTP, then click Next.

Enter your Gmail account information here for Outlook 2007.

4. On the Auto Account Setup screen, enter your name (as you want it to appear in the From field of messages) into the Your Name field.

5. Enter your full Gmail email address, which is your username followed by "@gmail.com", in the E-mail Address field.

6. Enter your Gmail password in the Password field.

7. Enter your Gmail password again in the Retype Password field, then click Next.

8. Outlook connects to the Gmail servers, and assuming you entered your account information correctly, after a moment it displays the Congratulations! screen.

9. Click Finish. Your Gmail account is configured.

That's the last step in the procedure to configure Outlook for Gmail. Now you can use the CTRL-1 keyboard shortcut to go to the Mail view.

Next press F9 to send and receive all mail. This downloads messages from Gmail. Seeing them in the Inbox will show that you were able to successfully configure Gmail as an Outlook email account.

Configuring Outlook 2003 or XP for Gmail POP3 Access

If you are not using Outlook 2007, follow these steps to configure Gmail and Outlook account use:

1. In the Outlook main menu, click Tools, then E-mail Accounts. This launches the E-mail Accounts wizard.

2. Select Add a new e-mail account, then click Next.

3. Select POP3, then click Next.

Enter your Gmail account information here for Outlook 2003.

4. Enter your name (as you want it to appear in the From field of messages) into the Your Name field.

5. Enter your full Gmail email address, which is your username followed by "@gmail.com", in the E-mail Address field.

6. Enter your Gmail username in the User Name field.

7. Enter your Gmail password in the Password field.

8. Enter "pop.gmail.com" in the Incoming mail server (POP3) field.

9. Enter "smtp.gmail.com" in the Outgoing mail server (SMTP) field.

10. Click More Settings to open the Internet E-mail Settings dialog box.

11. Click the Outgoing Server tab.

12. Set the My outgoing server requires authentication check box.

13. Select Use same settings as my incoming mail server.

14. Click the Advanced tab.

15. Under Incoming server (POP3), set the This server requires an encrypted connection (SSL) check box.

16. Under Outgoing server (SMTP), set the This server requires an encrypted connection (SSL) check box.

17. Change the number in the Outgoing server (SMTP) field to 465, then click OK.

18. Click Test Account Settings. After a moment you should see a message that says all tests were completed successfully. If not, go back to the start of this procedure and check your work.

19. Once you see the success message, click Next then Finish.

That's the last step in the procedure to configure Outlook for Gmail. Now you can use the CTRL-1 keyboard shortcut to go to the Mail view.

Next press F9 to send and receive all mail. This downloads messages from Gmail. Seeing them in the Inbox will show that you were able to successfully configure Gmail as an Outlook email account.

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